How to reserve a meeting room at HQ

1: From within outlook, open your calendar.

2: Select “New Meeting”.

3: Select “To”

4: From the Global Address List, select “all Rooms”

5: Select the room you wish to reserve. Click OK.

6: If you know the email addresses of the attendees, simply type them in here.

If not: Select “To…”

7: From the Global address book, select all users.  

Then select the attendees for your meeting.

8: Set the date and time. Then simply click Send.

 If the meeting room is available at your requested date & time. The room will accept the meeting request just as an attendee would. The event is then automatically added to your personal calendar.

9: If the room is already booked, you will receive a “declined invite” email. Informing you of who has reserved the room for that time slot.

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